Your commitment to A.R.T.S. and its work to carry the message to artists who still struggle is met with gratitude.
The Conference Policies and Procedures Committee meets every Tuesday at 5:30 pm PT/8:30 pm ET. This Committee is reviewing and revising current policies with the purpose of creating a Service Manual for the World Service Conference. All members are welcome to join the Committee! Please email conference@artsanonymous.org for details and the Zoom link.
The Conference Service and Support Committee began its work in 2022 (under the title Conference Planning Committee) in order to plan and organize the annual meeting of the World Service Conference (WSC). It is seeking members to join, including a Chairperson. (The Chairperson does not facilitate the WSC, but Chairs this Committee.)
View the Conference Support and Committee page to see what is involved. Email conference@artsanonymous.org with any questions or to join the Committee.
During the annual meeting of the World Service Conference (WSC) and Special Sessions of the WSC:
All positions entail judgment, the willingness to learn and adapt, being prepared, anticipating what is next and taking direction without distraction. This ensures the smooth operation of the Conference sessions so that the group conscience process is supported and remains unified.
Security Person: This person has the requisite skills and experience to listen and help others who are having difficulty contributing in a positive manner to the Conference proceedings. A willingness to provide warnings, talk things over one-on-one, and use good judgment in determining whether a participant can continue to participate is needed.
Zoom Tech: Zoom Tech Skills include (but may not be limited to):
- Managing hosting and co-hosting roles
- Managing and messaging participants in the Waiting Room as necessary
- Ability to provide the zoom registration link or meeting invitation to attendees having difficulty joining
- Renaming and muting attendees as appropriate, including muting all
- Enable recordings, captioning, and assist those who want captions in their chosen language
- Having the timer app, knowing how to use it, using it as directed
- Copy and paste information into the chat if needed
- Screenshare as needed
- Provide technical support to whoever is screensharing
- Ability to remove someone as directed
- Staying in communication with the Conference Chair and others via WhatsApp and/or the chat
Scribe: During the World Service Conference, we go through motions together which are done using the Community Problem Solving Method form. This form is screenshared by the Scribe, so all notes and crafting it is in full view of everyone present. The Community Problem Solving Method form will already contain the Original Motion and the Final Motion ready to craft. The scribe also records the vote and minority opinion. The Scribe does not take minutes.
Required skills for a Scribe.
- To be a efficient and accurate quick typist
- To work under a reasonable amount of pressure
To express interest or find out more about any of these positions, email conference@artsanonymous.org
Conference Chair:
As proposed by the Conference Policies and Procedures Committee:
The WS Conference Chair:
- Presides over World Service Conference (WSC) meetings, including mid-year or special sessions.
- Helps to ensure that the group conscience is developed and expressed in a structured, respectful, and spiritually principled way.
- Does not debate or advocate during meetings of the WSC or introduce new motions other than procedural motions.
- Maintains neutrality at all times.
- Has one vote.
How the Conference Chair is nominated:
- Upon recommendation to and by the Recruitment and Nominations Committee
- By nomination at the time of a WSC meeting.
How the Conference Chair is elected:
- Written or recorded applications will be made available to Delegates two weeks prior to a vote.
- Delegates have the opportunity to interview all candidates before voting.
- Delegates will vote to elect a Chair at a meeting of the WSC.
- The WSC Chair is elected at the end of the annual WSC to serve a term of one year. In the event that a WSC Chair is not elected at the Conference, or is unable to fulfill their duties, a special session of the Conference shall be held for the purpose of electing a WSC Chair.
- In the event that there is no elected Conference Chair or Vice Chair, the Board will organize and facilitate a special session of the Conference to hold elections.
The term for the Conference Chair position is for no more than three consecutive World Service Conferences. (as adopted by the 2024 World Service Conference in January 2025).
In Preparation for the World Service Conference:
- Work in cooperation with the Board of Trustees, the World Service Office, and Conference Committees as needed. Be mindful of the issues, concerns and happenings having to do with the Conference.
After The World Service Conference:
- Assist the World Service Office and the Conference Service and Support Committee to write the World Service Conference Report.
- Take a well-earned break!
Application for the Conference Chair position. This may be submitted to conference@artsanonymous.org as an audio recording or in written form.
Vice Chair of the Conference:
Proposed by the Conference Policy and Procedures Committee: The position of Vice Chair for the Conference is elected by the WSC for a one-year term and may be elected for no more than three subsequent one-year terms.
The Position Includes:
- That the Vice Chair be available for the meetings the Conference Chair attends or leads
- That the Vice Chair supports and assists the Conference Chair in facilitating, as requested by the Conference Chair
- That the Vice Chair functions as an alternate Conference Chair when necessary
- That the Vice Chair may not be a member of the A.R.T.S. Board of Trustees
Please email conference@artsanonymous.org for questions or to express your interest.